Best Apps to Organize Your Life (2023)
41 all-in-one productivity apps to organize your life in 2023
We have more information to remember and things to do than ever before.
It is so important to organize our lives so we don’t forget things.
Here are the best productivity apps to organize your life all in one place.
Twos: the best place to remember *things*
Notes, calendar, reminders, lists, and to-dos - you can simplify your life with Twos. A quick, easy, and organized…
Twos is great for daily notes, reminders, lists, to-dos, calendar integration, collaboration, and sharing.
Twos thrives on its simplicity, speed, and ability to keep track of the little things.
Twos does not support file attachments, markdown, and backlinks.
Noteplan is great for daily notes, documents, tags, backlinks, reminders, scheduling, and tasks.
Noteplan is a bit more complicated but it is a great all-in-one system.
Noteplan is not free and is not supported on Android and Windows.
Amplenote: Best Note-taking App for To-do Lists & Calendar Scheduling
The longer you use a to-do list, the more outdated tasks tend to accumulate. Eventually, one finds themselves spending…
Amplenote is great for daily notes, tasks, calendars, backlinks, and reminders.
Amplenote is not free and is a bit more technical.
Routine | Calendar, Notes & Task Management
Loved by the most successful entrepreneurs and investors on the planet Quickly collect your thoughts using the Routine…
Routine is great for calendar integration, scheduling, tasks, meeting notes, and reminders.
Routine is not as useful for capturing smaller pieces of information, lists, and random notes.
Routine is currently in early access.
Agenda - Date-focused Note Taking.
Agenda is a date-focused note taking app for both planning and documenting your projects. With its unique timeline…
Agenda is great for daily notes, tasks, calendar, and documents.
Agenda is a bit more complicated and there are more customization options.
Agenda is not supported on Android and Windows.
Mem is great for notes, tasks, tags, automation flows, AI search, and calendar integration.
Mem is missing reminders and structure.
Notion - One workspace. Every team.
We're more than a doc. Or a table. Customize Notion to work the way you do.
Notion is great for documents, databases, tables, files, integrations, and templates.
Notion misses basic calendar integration, reminders, and to-dos.
Notion is one of the most customizable, but also time-consuming tools on this list.
A privacy-first, open-source knowledge base
A privacy-first, open-source platform for knowledge management and collaboration.
Logseq is great for outlining, backlinks, task management, daily notes, and flashcards.
Logseq is missing tasks and reminders.
Logseq does not have collaboration but thrives on privacy and local storage.
Craft - The Future of Documents
Create documents, which will make an impact. Try Craft for free both for personal and business/teams use cases.
Craft is great for documents, daily notes, calendar, and templates.
Craft is missing to-dos and reminders.
Emery - personal productivity workspace
Through 14+ years in product management, I tried to use a lot of different tools. Emery is the game changer, that…
Emery is great for events, tasks, notes, and collections.
Emery is a bit more complicated and isn’t free, but it is a nice, all-in-one option.
Other apps considered
There are a lot of great apps out there.
The remaining apps have been left off the main list based on their complexity or missing a crucial feature to organize your life in one app (to-dos, reminders, notes, calendar, lists, etc.).
If you haven’t found the one you are looking for, here are a few more options to consider:
Roam — outlining, backlinks, research, daily notes. $15/mo
Superlist — getting things done with a team
Apple Notes — missing days, reminders, to-dos, journaling. Free
Evernote — missing days, reminders, events. $0–15/mo
Any.do — only for to-dos. $0–5/mo
Obsidian — missing days, reminders, calendar, simplicity. $0–16/mo
Things3 — Great for tasks. Missing notes, days, calendar, lists, random things
Scrintal — Great for whiteboarding and visual thinkers. Missing to-dos, reminders, calendar, notes
Anytype — pages, documents. Missing days, calendar, tasks, reminders. Free
Tana — great for outlining, tags, bi-directional links. Missing calendar, simplicity. $10/mo
Reflect — Great for calendar, daily notes, backlinks. Missing to-dos, reminders. $10/mo
Supernote — Great for thoughts, daily notes, outlines. Missing reminders, to-dos, calendar. $6/mo
OneNote — Great for documents. Missing calendar, reminders, to-dos
Clover — Great for daily notes, tasks. Missing calendar, reminders
TickTick — Great for to-dos, reminders, calendar. Missing notes
Capacities — Great for notes, backlinks, daily notes. Missing free features, simplicity, reminders, tasks
Bear — missing days, lists, reminders, tasks, random things. $0–2/mo
Acreom — days, calendar, tasks, events. Missing mobile and reminders. $0–9/mo
Simplenote — missing days, reminders, to-dos, calendar
Trello — only for tasks and project management
Asana — only for tasks and project management
Monday — only for tasks and project management
ClickUp — all-in-one tool with docs, tasks, whiteboards, chats. Maybe too much power for basic, daily use. $0–12/mo
Workflowy — missing days, reminders, simplicity
Todoist — only for tasks, reminders are paid
Day One — very cool for weather, location, time, map, misses tasks, reminders, lists
Keep — missing days, tasks, reminders, calendar
Tasks — only for tasks
Drafts — only for documents, no tasks, reminders, days, remembering random things
RemNote — great for notes, flashcards, daily notes, outlining. Missing days, reminders, tasks, calendar
Dynalist — outlining, tags, backlinks, markdown, collar. Missing days, reminders
OmniFocus — task management, project management, missing notes, days, simplicity
Did I miss any?
Please let me know your favorite app to stay organized in the comments.
Use Twos: https://www.TwosApp.com
Personal website: https://www.parkerklein.com